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Mastering The Art of Time Management

Mastering The Art of Time Management

Tips and tricks to help you become a time management ninja.

“You have the same amount of hours in the day as Beyonce,” they say. Ok, so maybe we all aren’t lucky enough to have a team of people to help us tackle our seemingly never-ending to-do lists. But it can be an empowering thought. 

We do all have 24-hours in the day. Though sometimes it can feel that you reach the end of those 24 hours and you haven’t accomplished everything you wanted. Life happens.

So how can we better manage our time? Turns out it comes down to using time in the right way.

Here are a few ways to help you find your inner Beyonce and master the art of time management.

Plan Ahead

Mastering the art of time management is all about being smart with how you use your time. To make the most of each day, it helps to plan ahead.

Start with a to-do list

Creating a to-do list for your day helps to keep you focused. Just the simple task of putting thought to paper will help you prioritize your day. You will know what you need to accomplish that day and you can decide how you will structure your day. Plus how satisfying is it when you can check the box? We think there is a beauty in that!

Prioritize urgent tasks

When you make your to-do list, it helps to prioritize urgent tasks for the day. If possible, try and complete those tasks in the morning. Turns out, our brains are actually physically bigger in the morning [1].

If you can, complete a few urgent tasks in the morning, it can help set up your day for other projects and improve your concentration. That beautiful feeling of accomplishment will follow you!

Procrastination is not your friend

You have a big project to complete or perhaps even a small task that you are absolutely dreading. So you put it off. Meanwhile, you start to become more and more stressed and anxious about the thing you are supposed to have done by now. Sound familiar? We’ve all been there!

It’s very easy to procrastinate. But think of how much better you’ll feel once you’ve completed the task. You’ll have a sense of accomplishment that will stay with you throughout the day, and that awful stressful feeling will go away.

Get Organized

A tidy and organized workspace, calendar, and to-do list can all help you master the art of time management. Staying organized will help limit distractions and keep you focused on whatever it is you need to do. Plus having a beautiful and tidy workspace will make you want to return to it in the morning.

At the end of the day, try and make it a habit to tidy your workspace. Evaluate your to-do list and rearrange it as needed. Check your calendar in the morning to avoid any surprises and ensure you have everything you need for the next day the night before.

Limit Distractions

How easy is it to look at your phone every time you see a notification pop up? To open emails as soon as they come into your mailbox? These little distractions add up and can really limit your focus.

As you sit down to complete a task, put your phone face down and ignore your inbox. Only focus on what you need to do. We think you’ll find you have improved concentration and can complete that project much more quickly!

Take Small Breaks

It is easy to think that instantly moving from one task to the next will make you more productive. Though the opposite is true. Studies have shown that the human brain can only focus for 90-minutes at a time.

Taking small breaks throughout the day gives your brain a chance to relax and refocus. If you have a break to look forward to, it can help you complete whatever task at hand and relieve cognitive boredom.

Prioritizing time for yourself and taking a break will help you in the long run. You’ll feel better both inside and out and have the energy to tackle the day.

There are many “smart” breaks you can take that will refresh your brain and help you refocus. Here are a few of our favorites:

  • Meditating
  • Going for a walk
  • Talking with a friend
  • Having a cup of coffee in the sunshine
  • Sit with your eyes closed
  • Exercise

Tying It All Together

You can master the art of time management. Taking a few moments to plan ahead and prioritizing urgent tasks can help you tackle your to-do list. Just remember that you are human. It is ok to say no sometimes and to ask for help if you feel overwhelmed. In fact, doing those two things will actually end up making you more productive.

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